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Technology, Multitasking, Stress and "Flow" – Critical Information You Need to Be at Your Best

“Your first and foremost job as a leader is to take charge of your own energy and then help orchestrate the energy of those around you.”

Peter F. Drucker

“You always have to change, renew yourself, rejuvenate yourself; otherwise, you harden yourself.”

Goethe

Are you busier than ever and enjoying it less and less? Do you find yourself too tired and frustrated at the end of the day to enjoy your evening or your “chill out” time? East there is no more dead time? What follows is what I believe to be the most critical information you can incorporate into your life over the coming year, both to protect yourself from an exceptionally stressful environment and to excel in your performance and your productivity.

Since 2001, when Federal Aviation Administration researcher Joshua Rubenstein, Ph.D., and David Meyer, Ph.D. and Jeffrey Evans. both from the University of Michigan, published their groundbreaking research in the Journal of Experimental Medicine, we know that multitasking has its problems. In their work, they demonstrated that changing mental gears costs time, especially when switching to less familiar tasks.

To better understand executive control or the “inner CEO”, the researchers asked groups of young adult subjects to switch between tasks of varying complexity (such as math problem solving) and measured the speed of their performance. In all cases, their measures indicated that the subjects wasted time on tasks, actually accomplishing less than if they performed the tasks separately, and that it took them significantly longer to switch tasks when they were more complex or unfamiliar.

Since that time, a large body of research has grown demonstrating similar productivity and performance losses resulting from multitasking. More worryingly, some recent studies have shown that multitasking increases levels of certain stress hormones, particularly cortisol and adrenaline, which wear down our body’s systems over the long term, increasing our risk of many serious health problems. and causing us to age prematurely.

In the past eight years since that initial research was published, challenges to our personal time and work-life balance have increased exponentially. Along with increasingly complex technology and its increasing availability, expectations of our personal availability have increased. These advances in communications technology have allowed us to be available any time of the day, any day of the week, and the ever-expanding global nature of business has further fueled this demand. More recently, depressed economic conditions and the resulting severe staff reductions have left us, almost everywhere, with fewer staff and longer working hours.

The pressure of multitasking is great. In many organizations this has become the norm, but as mentioned above the costs can be enormous. The illusion of speed and doing more with less time is very appealing, but it’s usually just an illusion. The quality loss of performance is high, but not as high as the potentially devastating long-term health costs due to increased stress and personal and family relationships from never being fully present.

What is the cure for over-reliance on multitasking and its subsequent consequences? I recently heard the term “continuous partial attention” to describe what is increasingly typical of our behaviors today, and I find it distressingly accurate.

Several examples:

– During an important meeting at a local high school that would have a significant impact on the student’s future, the student later noted that the principal spent the entire meeting (nearly an hour and a half ) to text under the table.

– During a recent lunch with another executive coach, while answering his question and taking a bite of my salad, I looked up to see him checking his email on his new phone.

– A high profile job candidate told me recently that his interviewer (and future boss) took three phone calls and conducted three full phone conversations on (seemingly) non-urgent matters while he sat there.

– Many customers have told me that they regularly answer business, email, fax, phone or text from home and while on vacation.

– Almost as many have complained that their spouse or partner “disappears in emails” late at night and on weekends, eliminating any “family time” or “couple time”.

What is the most important information that I can give you at the start of 2009? See the three strategies below:

1. Limit multitasking. Set clear boundaries for work and non-work activities. Turn off electronic devices at set times and educate coworkers about an “emergency” that would warrant contacting you after hours. If you are in a leadership position, set an example for your staff and the organization, and clearly communicate what you are doing.

2. Be fully present. Whether it’s with a child, spouse, colleague or employee, make the conscious choice to be present with them without being interrupted by other technologies and tasks. With colleagues and staff, this should be as often as they need your attention for work-related activities. For family and loved ones, this needs to happen every day.

3. When you work, WORK! And, when you play, PLAY! In “The Power of Full Engagement” by Jim Loehr and Tony Schwartz, they repeatedly point out that the key to high performance is energy management, not time management. They argue that alternating periods of intense exertion (or work) with periods of complete renewal (or relaxation and “play”) is necessary to maintain health, high performance, and productivity. Additionally, numerous researchers have shown that one of the greatest predictors of happiness, and one of the strongest protectors we have against the negative effects of stress, is being frequently in a state of “flow.” In other words, being totally absorbed in an activity, to such an extent that one loses track of time. It is impossible in multitasking. And, the deep recovery needed to do our best work is impossible if we never allow ourselves to fully relax and “play.”

I urge you to implement these three strategies in the coming year. Counter the tendency to “continuous partial attention” and observe the change in yourself, your organization and others around you.

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